Add more pictures, and remove all locally defined entities from index.docbook. Compressed
the images used in the first two chapters to 8-bit color using pngquant.
IMPORTANT NOTE: I have recently updated "contributor.entities" and "general.entities"
in the central "kdoctools" repository (src/customization/entities/), so these .docbook
files (index, intro, and getting-started) will work locally if, and only if, you update
those two files in /usr/share/kf5/kdoctools/customization/entities/.
<para>The wizard will take you through the process of creating your email accounts. Your screens will vary depending
on how much the wizard can determine on its own. Below is an outline of the screens you may encounter while using this wizard.</para>
<itemizedlist>
<listitem>
<para><guilabel>Provide personal data</guilabel> is the first screen of the wizard. It will prompt you for your basic account information: <guilabel>Full name:</guilabel>, <guilabel>E-mail address</guilabel>, and <guilabel>Password</guilabel>.
By default, the <guilabel>Find provider settings on the Internet</guilabel> option is checked, the wizard will attempt to retrieve the necessary
information from the server. Uncheck this option if you are an expert user and you need to set up advanced configuration. Click the <guibutton>Next</guibutton> button once finished.
<note><para>If you use GMail 2-step verification you will need to generate an application-specific password within gmail security settings and enter that password
in the password text box.</para></note><!--FIXME verify this-->
<para>The wizard will lead you through the process of creating an email account. Your screens will vary depending
on how much the wizard can determine on its own. Here is an outline of the screens you will encounter while using this wizard.</para>
<para> </para> <!-- whitespace -->
<procedure id="procedure-add-an-email-account">
<step id="Provide-personal-data">
<para>The first screen of the wizard is <guilabel>Provide personal data</guilabel>. It will prompt you for your basic account information: <guilabel>Full name:</guilabel>, <guilabel>E-mail address</guilabel>, and <guilabel>Password</guilabel>.
By default, the <guilabel>Find provider settings on the Internet</guilabel> option is checked, so the wizard will attempt to retrieve the necessary
information from the email server. Uncheck this option if you are an expert user and you want to set up advanced configuration. Click the
<guibutton>Next</guibutton> button when finished.</para>
<para>If you want to secure your communications with GnuPG you can generate a new key and publish the key on a public key server,
or you can import an existing key. If you decide to generate a new key pair, do not forget the password used to generate it. You will
need that password every time you want to use the key.
</para>
</listitem>
<listitem>
<para>If you want to secure your communication with GnuPG you can generate a new key and publish the key on a public key server
or import an existing key.
<para>When sending mail, &kmail; optionally looks for encryption keys for your recipients, and encrypts the message if a key can be found.
&kmail; can also sign your mail cryptographically, so that each recipient can verify that your message has not been tampered with. <!-- ToDo: dtls -->
</para>
<para>When sending mails &kmail; then automatically looks for encryption keys of your recipients and secures the mail when keys for each recipient can be found.
It also signs your mails cryptographically so that it can be verified that your messages have not been tampered with.
<para> </para> <!-- whitespace -->
</step>
<step id="Select-account-type">
<para>A <guilabel>Setup complete</guilabel> screen will appear if the wizard determined the account type successfully.
Click <guibutton>Details...</guibutton> to view the settings &kmail; has established. Click the <guibutton>Finish</guibutton>
button to set up the account, complete the wizard, and close the window.
</para>
</listitem>
<listitem>
<para>The <guilabel>Select Account Type</guilabel> screen will be next if the wizard cannot determine your account type. Select your account type from the
<para>If the wizard cannot determine your account type, the <guilabel>Select Account Type</guilabel> screen will appear. Select your account type from the
list (if you do not know, you will need to contact your email provider). If your account type is not listed, click the <guibutton>Check for more on Internet</guibutton> button.
Once your account type has been selected, click the <guibutton>Next</guibutton> button, and you will be presented with the <guilabel>Personal Settings</guilabel> screen.
</para>
<para>The <guilabel>Provide personal data</guilabel> screen will show again with the server details it found if the wizard was successful at determining the account type.
Click the <guibutton>Finish</guibutton> set up the account, complete the wizard and close the window.
</para>
<!--FIXME Maildir + MailBox URL: but no input field on the next screen?-->
</listitem>
<listitem>
<para>The <guilabel>Personal Settings</guilabel> screen will show if you had to enter your account type.
Verify that your information is correct on this page. Select <guilabel>Download all messages for offline use</guilabel>
if you want your messages available when you do not have an Internet connection (&IMAP; only).
Click the <guibutton>Next</guibutton> button once finished.</para>
</listitem>
<listitem>
<para>Your account will then be set up, and you can click the <guibutton>Finish</guibutton> button to complete the wizard and close the window.</para>
</listitem>
</itemizedlist>
<para>For manually creating accounts please continue reading the rest of this document.</para>
<para> </para> <!-- whitespace -->
</step>
<step id="Personal-settings">
<para>If the wizard could not locate your email server by searching the internet, the <guibutton>Personal Settings</guibutton>
<para>The <guilabel>Advanced</guilabel> and <guilabel>Templates</guilabel> tabs can
be used to tailor the way outgoing messages from this identy will be formatted and
processed. See <link linkend="configure-generalinfo">Configure &kmail;</link> for
more detailed instructions.
</para>
<para>
Optionally, go to the <guilabel>Signature</guilabel> tab and
enter your signature. This is a short text that will be
enter your signature. This is a short bit of verbiage that will be
automatically appended to all your messages. It has nothing to
do with <emphasis>digital signatures</emphasis>.
do with <emphasis>digital signatures</emphasis>. You may also wish
to insert a small personal avatar in outgoing message headers via the
<guilabel>Picture</guilabel> tab.
</para>
<para> </para> <!-- whitespace -->
</sect2>
<sect2 id="setting-up-your-account">
<title>Setting up your Account</title>
<para>The <guilabel>Accounts</guilabel> page contains the settings that
tell &kmail; how to send and receive your email messages. Many of these settings
can vary greatly depending on the setup of your system and on the kind
of network that your mail server is located in. If you do not know what
setting to choose or what to put in a field, consult your Internet
Service Provider (<acronym>ISP</acronym>) or system
administrator.</para>
<sect3 id="sending-mail">
<title>Sending Messages</title>
<para>The <guilabel>Sending</guilabel> tab provides a list of
ways to send messages. The first item in the list is the default
way to send messages. Using the <guibutton>Add...</guibutton>
button you can fill in the <guilabel>Name</guilabel>
field with a descriptive name
(⪚ <userinput>My Mail Account</userinput>). Click the <guibutton>Create and Configure</guibutton>
and fill the <guilabel>Outgoing mail server</guilabel>
field with the name and domain of your mail server
(⪚ <userinput>smtp.provider.com</userinput>). You will probably
not need to change the <guilabel>Port</guilabel> setting (the default is
<userinput>25</userinput>).</para>
<para>The way of sending messages configured here will be used for
your default identity and for all other identities that do not have their own
way of sending messages. You can use different ways of sending
messages for different identities by selecting the <guilabel>Outgoing
Account</guilabel> check box in the <guilabel>Advanced</guilabel>
tab of the <guilabel>Identities</guilabel> page.</para>
<para>A description of the other options can be found
in the <link linkend="configure-accounts-sending">Configuration</link>
chapter.</para>
</sect3>
<sect3 id="sending-mail-kolab">
<title>Options relevant to <acronym>Kolab</acronym> server</title>
<para>When configuring an <guilabel>SMTP</guilabel> account with a <guilabel>Kolab</guilabel> server Host, you need to check the <guilabel>Server requires authentication</guilabel> option and to fill in your <guilabel>Kolab</guilabel> user's email address and password in the <guilabel>Login</guilabel> and <guilabel>Password</guilabel> fields. Then select the <guilabel>Security</guilabel> tab and click on the <guibutton>Check What the Server Supports</guibutton> for automated setup of your <guilabel>Security</guilabel> configuration. The default should be <guilabel>TLS/PLAIN</guilabel>. The <guilabel>Kolab</guilabel> server supports <guilabel>SSL/PLAIN</guilabel> as well. These settings may of course be configured manually.</para>
</sect3>
<title>Setting up your Account</title>
<para>The <guilabel>Accounts</guilabel> page also contains the settings that
tell &kmail; how to send and receive your email messages. Many of these settings
can vary greatly depending on the way your system is set up, and on the kind
of network in which your mail server is located. If you do not know what
setting to choose or what to put in a field, consult your <acronym>ISP</acronym>
(Internet Service Provider) or system administrator.</para>
</sect2>
<sect2 id="receiving-mail">
<title>Receiving Messages</title>
<para>By default the <guilabel>Local Folders</guilabel> (inbox, outgoing, sentmail,
trash, drafts and templates) with data from a local Maildir folder are predefined on this tab.
Using the drop down box you can select the <guilabel>Retrieval Options</guilabel> for these folders.</para>
<para>To set up an account so you can receive mail, press the
<guibutton>Add...</guibutton> button in the <guilabel>Receiving</guilabel>
tab. You will then be prompted for the type of your email account. Most users should
select <guilabel>POP3 E-Mail Server</guilabel> or <guilabel>IMAP E-Mail Server</guilabel>. If
you want to use a local mailbox file, please see the <link linkend="faq-file-locking">FAQ
about file locking</link>.</para>
<para>You will then be presented with
the account settings window. First, fill in the
<guilabel>Account name</guilabel> field to name your account. You can choose any name
you like. <guilabel>Username</guilabel>, <guilabel>Password</guilabel>, and
<guilabel>Incoming mail server</guilabel> should be filled in with the appropriate information
from your <acronym>ISP</acronym> or system administrator. You should not
need to change the <guilabel>Port</guilabel> setting (the default for POP3 is
<userinput>110</userinput>, the default for &IMAP; is
<userinput>143</userinput>).</para>
<sect3 id="receiving-mail-imap">
<title>Options only relevant to &IMAP;</title>
<para>If you check <guilabel>Automatically compact folders</guilabel>
&kmail; removes the messages you deleted from the
server as soon as you leave a folder. Otherwise the messages are
only marked as deleted and it is up to you to compact the folders
manually by using the menu item <menuchoice><guimenu>File</guimenu><guimenuitem>Compact All
Folders</guimenuitem></menuchoice>.</para>
<para>If you check <guilabel>Show hidden folders</guilabel>,
folders whose name starts with a dot are also displayed.</para>
</sect3>
<sect3 id="receiving-mail-pop3">
<title>Options only relevant to POP3</title>
<para>Select <guilabel>Leave fetched messages on the server</guilabel> if you want to
leave your messages on the server after you downloaded them.</para>
<para>Select <guilabel>Include in Manual Mail Check</guilabel> if you
want to check this account whenever you use <menuchoice><guimenu>File</guimenu><guimenuitem>Check
Mail</guimenuitem></menuchoice>. If you unselect this option you can still check for new messages on this account
with <menuchoice><guimenu>File</guimenu><guimenuitem>Check Mail
In</guimenuitem></menuchoice>.</para>
<para>Select <guilabel>Enable interval mail checking</guilabel> if you want
&kmail; to check for new messages automatically. The interval can be specified below
under <guilabel>Check mail interval</guilabel>.</para>
<para><guilabel>inbox</guilabel> is the default folder for incoming
messages. If you want to change that for some reason, you can do so with
<guilabel>Destination folder</guilabel>. But what you probably want is a
<link linkend="filters">filter</link>, which has nothing to do with this
option.</para>
<para>With <guilabel>Pre-command</guilabel> you can specify any program that &kmail;
will execute just before fetching mail. Please specify the full path
(do not use <quote>~</quote>) and note that &kmail; will not continue
until the program returns.</para>
<para>In the <guilabel>POP Settings</guilabel> group you can select <guilabel>Use
pipelining for faster mail download</guilabel> if this is supported by your
server. You should carefully test this to make sure it works safely.</para>
</sect3>
<sect3 id="receiving-mail-imap-pop3">
<title>Options for both &IMAP; and POP3</title>
<para>&kmail; supports encryption via <guilabel>SSL/TLS</guilabel> and
<guilabel>STARTTLS</guilabel> (<guilabel>SSL/TLS</guilabel> should be preferred
<para>The &kmail; Team welcomes you to &kmail;, a user-friendly email client by &kde;.
Our goal is to make &kmail; a program that is beautiful and intuitive without sacrificing power. </para>
Our goal is to make &kmail; a program that is both beautiful and intuitive without sacrificing power. </para>
<para>If you have never set up an email client on a &UNIX; system
before, we suggest that you read through the <link linkend="getting-started">Getting Started</link>
section first.</para>
<sect1 id="features">
<title>Some &kmail; Features</title>
<para>Some links to the great features available in &kmail;</para>
<para>Here is a brief guide to some of the great features available in &kmail;</para>
<itemizedlist>
<listitem>
<para>You do not have to use your mouse to use &kmail;. Everything can
be done by using <link linkend="keyboard-shortcuts">Keyboard Shortcuts</link>.</para>
<para>You do not have to use your mouse when working with &kmail;. Everything can
be done with <link linkend="keyboard-shortcuts">Keyboard Shortcuts</link>.</para>
</listitem>
<listitem>
<para>Although &kmail; can be considered reliable you should keep
backups of your messages, &ie; use one of the export/archive options listed in <link
linkend="backups">Backup Options</link> to backup your settings and email to a safe place.</para>
<para>Although &kmail; is very reliable, you should keep
backups of your messages, &ie;, use one of the export/archive options listed in <link
linkend="backups">Backup Options</link> to back up your settings and email regularly.</para>
</listitem>
<listitem>
<para>&kmail; is capable of importing email in several formats from your previous email applications using
options in <link linkend="import-restore">Restore and Import in &kmail;</link>.</para>
<para>&kmail; makes it easy to import email from many different email applications.
The options are described in <link linkend="import-restore">Restore and Import in &kmail;</link>.</para>
</listitem>
<listitem>
<para>Organize your folders with ease using &kmail;s extensive <link linkend="folders">Folders</link> options.
Some of the features include handling per folder: mailing lists, acl (&IMAP; only), and archiving.</para>
<para>You can separate your messages into different categories by using &kmail;'s extensive <link linkend="folders">Folders</link> options.
Features include special handling for specified folders: mailing lists, acl (&IMAP; only), and archiving.</para> <!-- todo: start a glossary -->
</listitem>
<listitem>
<para>Compliment your folder setup with highly configurable <link linkend="filters">filters</link>.</para>
<para>You can complement your folder setup with highly configurable <link linkend="filters">filters</link>.</para>
</listitem>
<listitem>
<para>By default &kmail; will detect common email <link linkend="configure-security-email-scams">scams</link>.
You can also fight SPAM and viruses with built in wizards to work with external programs to scan email as it comes in.
See <link linkend="the-anti-spam-wizard">Anti Spam Wizard</link> and <link linkend="the-anti-virus-wizard">Anti-Virus-Wizard</link>
You can also fight SPAM and viruses by creating filters that work with external programs to scan email as it comes in.
See <link linkend="the-anti-spam-wizard">Anti Spam</link> and <link linkend="the-anti-virus-wizard">Anti Virus</link>
for details.</para>
</listitem>
<listitem>
<para>Easily manage per-account settings using multiple <link linkend="configure-identity">identities</link>.</para>
<para>It's easy to manage several email accounts by using different <link linkend="configure-identity">identities</link>.</para>
</listitem>
</itemizedlist>
<para>We hope you will enjoy &kmail;!</para>
@ -80,7 +84,7 @@ for details.</para>
<note><para>If you experience any problems migrating to &kmail; 2 please read the chapter <link linkend="troubleshooting">Troubleshooting</link>.
</para></note>
<para>&kmail;'s homepage can be found at <ulink url="https://userbase.kde.org/Special:MyLanguage/KMail">https://userbase.kde.org/KMail</ulink>. There you will
find useful links, ⪚ to the user and developer mailing lists. Please report bugs in &kmail; using
find useful links (⪚, to the user and developer mailing lists, and to the community wiki pages.) Please report any bugs in &kmail; using
David Bryant
6 years ago
